Executive Assistant

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• Dayshift
• Clark Office based
• HMO upon start

Roles and Responsibilities:

• Manage the Managing Director’s calendar, ensuring efficient scheduling and time management.
• Prepare and distribute agendas and minutes for Executive meetings, and follow up to ensure timely completion of action items.
• Assist in the creation of presentation materials for internal and external stakeholders.
• Handle expense claims for the Managing Director accurately and promptly.
• Coordinate with the NSW State Manager to organize the Head Office and NSW Sales Team Christmas party.
• Manage relationships and coordination with Camp Quality.
• Schedule and coordinate local and CSI meetings as needed.
• Assist with visa and passport applications, and arrangements for international visitors.
• Compile mid-month sales forecasts (every 15th of the month) by state.
• Consolidate and prepare State Managers' reports for review by the Managing Director.
• Oversee company-wide travel arrangements, including flights, accommodations, and rental cars.
• Collaborate with State Coordinators to develop and support fundraising programs.

Required Experience:

• At least 3 years of experience as an Executive Assistant or in a similar administrative support role.
• Proven experience in handling travel management, event planning, and executive-level reporting.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Excellent verbal and written communication skills in English.

A Successful Candidate Must Have:

• Strong organizational and time management skills, with keen attention to detail.
• Ability to handle multiple priorities and work independently under minimal supervision.

Proficient With:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Calendar and email management tools (e.g., Google Workspace, Microsoft Outlook)

Experience Advantage:

• Experience working with Australian executives or companies.
• Familiarity with coordinating across multiple time zones and regions.

Schedule:

• Standard working hours: Monday to Friday, 7:00 AM to 4:00 PM Philippine Time
• Flexibility to work overtime when required

ShoreXtra Perks

• Day 1 HMO Coverage
• Dayshift schedule
• Fixed Weekends off
• Game lounge
• Engaging monthly activities
• Free and unlimited barista-style coffee
• Free parking and shuttle services
• Employee referral incentives (Silver)