Accounts Administrator

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• Day shift (on-site)
• 12 leave credits upon regularization
• Collaborative and supportive team culture

Job Summary: Your role is to provide Accounts Payable accounting support to the Accounts Department and assist in various administrative tasks within the Accounts department. The position comes with a high degree of trust, and you are expected to maintain complete confidentiality in accordance with your employment agreement and the company policy and procedures.

Your key responsibilities include:

• Providing accounting support to the Teams Accounts Officer.
• Accounts Payable management of coding, inputting and batch preparation.
• Tasks relating to Crashed Properties, Confirmation of Properties, Settling Properties, Company Share and War Chest Spreadsheets, and other duties as directed by the Team Accounts Officer and Accounts Payable Officer.
• Monitoring general administration support to the team with ad-hoc projects and Requests.
• Monitoring with ER Manager and Accounts Team accuracy of marketing costs in advertising schedules (and in CRM) and updating both in CRM in InDesign.
• Weekly Dom Post layout submission.
• Managing overdue advertising payments weekly (VPA) and prepare report for Accounts Payable Officer.
• Monitoring agent on charges and ensuring correct marketing charges.
• On-Charging of Open Home Assistant charges to Agents.
• Maintaining and updating Company Sales Commission Spreadsheets (Master and Individual), Company Share S/Sheet and War Chest S/Sheet for all Top Sheet transactions.
• Reviewing and sign off on Top Sheet calculations and checklist actions completed.
• Threshold levels managed and communicated to Property Coordinators, Accounts Payable Officer, Team Accounts Officer, Operations Manager and ER Manger.
• Work on processes with Accounts Department to ensure you and your team members are working to the greatest of efficiencies.
• Cover other Accounts tasks when team members are on leave as requested by the Team Accounts Officer.

Skills & Experience: To excel in this role, you should possess the following qualifications and qualities:

• Exposure to accounting work, including accounts payable/receivable, is highly advantageous.
• Experience with Xero or other accounting software is preferred.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Excel and the Microsoft Suite.
• Strong aptitude for numbers and data.
• Ability to handle filing and record-keeping tasks.
• Proficiency in data entry and word processing.
• Excellent organisational skills and the ability to prioritise tasks effectively.
• A collaborative team player.
• Self-motivated with the ability to take initiative with minimal supervision.
• Outstanding communication skills, both verbal and written.